INVITATION FOR BID # 07-09

ASBESTOS ABATEMENT AT

MARINA TRANSIT EXCHANGE

Section 1: INTRODUCTION

1. Background

Monterey-Salinas Transit (MST) is a Joint Powers Agency (JPA) providing public transportation services to 8 member jurisdictions located in Monterey County, Watsonville and San Jose.

MST operates a bus transfer facility in the city of Marina, California known as the Marina Transit Exchange, located at 280 Reservation Road. The existing structure will be demolished at a later date and a new facility, office area, bus parking and vehicle parking will be constructed.

Prior to the demolition, MST will address the asbestos found in the roofing materials.

2. Intent Of Request For BID

MST has conducted a National Emissions Standards for Hazardous Air Pollutants Survey (NESHAPS) at the 280 Reservation Road location in Marina. The results of that survey are included herein at Attachment “C.” The survey found only the roof felt and mastic contained asbestos above regulatory limits.

MST is requesting sealed bids from contractors having the necessary licenses and certifications to remove and dispose of the asbestos materials, in compliance with local, state and federal requirements.

Asbestos is present in the roofing felt and mastic. Disturbance of these materials may only be done by properly licensed contractors whose employees are trained and certified in accordance with Cal/OSHA regulations to perform this work.

Time is of the essence on this project.

There is a DBE goal of six percent (6%) assigned to this contract.
Section 2: SCOPE OF WORK/SERVICES

1. CONTRACTOR QUALIFICATIONS

A. The Contractor selected must have the following licenses and/or certifications:

1. General Engineering (A) or General Building (B) Contractor’s license

2. Asbestos Abatement Certification (ASB) for asbestos-related work

3. Registration with the Asbestos Certification Registration Unit (ACRU) of the California Division of Occupational Safety and Health (DOSH)

2. SITE ACCESS AND IMPACT ON OPERATIONS

A. With the exception of MST inspectors and construction managers, the Contractor will have exclusive access to the abatement areas.

B. MST bus operations will continue during Contractor work. Contractor will have necessary traffic and access controls in place so as not to interfere with MST bus operations.

C. The U.S. Postal Service has an office across the street from the MST work site and will continue normal operations during Contractor work. Contractor will have necessary traffic and access controls in place so as not to interfere with U.S. Postal Service operations and public access to the US Post Office.

3. WORK COORDINATION AND PERMITS

A. MST will obtain necessary permit from the Monterey Bay Unified Air Pollution Control District (MBUAPCD) to accomplish site work.

B. Contractor will obtain other necessary permits to accomplish work. Upon proof of payment, MST will reimburse Contractor for cost of permits. Cost of necessary Contractor licenses and registrations to accomplish asbestos abatement is not reimbursable by MST.

C. Contractor will have an on-site supervisor, familiar with all aspects of asbestos abatement and employee safety, during all working hours.

D. Normal working hours/days are 7:00 a.m. to 6:00 p.m. Monday through Friday.

E. Contractor must obtain a business license from the City of Marina at its own expense.

F. Contractor will notify MST and the MBUAPCD at least 14 calendar days prior to beginning work.

G. At a minimum, a weekly progress meeting will be held with MST and Contractor representatives to discuss project status and any problems facing the Contractor that might delay work completion.

4. TIME FOR COMPLETION

A. Once necessary permits are in place and MST has issued a Notice To Proceed, Contractor will complete all site work within 21 calendar days. Any delays beyond that time may result in Contractor being liable for Liquidated Damages per Section 6.

B. For definition of delays, see Section 6.

5. CONTRACTOR RESPONSIBILITIES

Contractor shall be responsible for removal and proper disposal of asbestos-containing materials identified in the NESHAPS report, Attachment “C.”

All roofing material removal is considered to be Class II work and will only be done within

regulated areas.

No abatement may start in any area until the regulated area is fully erected and

functioning and it has been inspected by Contractor supervisory personnel.

Specific Contractor responsibilities include, but are not limited to:

A. Providing specialized materials and containers for asbestos-containing material.

B. Providing shipping manifests and related documents showing the asbestos-containing material was sent to an approved disposal site for such material.

C. Providing its own employees and sub-contractors employees with proper training, certifications, safety and other personal protective equipment for asbestos-related work.

1. Prior to commencement of the work Contractor must submit at a minimum current; worker and supervisor AHERA training records, fit test records for respiratory equipment, respirator and asbestos fit for work medical clearances and project notifications sent to OSHA and the Monterey Bay Unified Air Pollution Control District (MBUAPCD).

D. If the Contractors actions are determined to be negligent and this negligence is responsible for work stoppage(s), additional monitoring, or other corrective means that may be required. The Contractor shall be responsible for paying these additional costs.

E. Provide materials suitable for the use intended including, but not limited to:

1. Flame Retardant Polyethylene (poly) sheeting of 4, 6 and 10 mil thicknesses.

2. Wood sheet goods for protection of adjacent surfaces and work areas.

3. Duct, safe release, and other tapes and glues used for securing poly-sheeting.

4. Non-flammable spray encapsulants & mastic removers.

5. Equipment for access to elevated work locations.

F. Comply with the provisions and work practices contained in the California Code of Regulations (CCR) Title 8, Section 1529, “Asbestos,” including, but not limited to the following actions for the removal of roofing material that has Asbestos-Containing Material (ACM):

1. Roofing material shall be removed in an intact state to the extent feasible.

2. Wet methods shall be used to remove roofing materials that are not intact, or that will be rendered not intact during removal, unless such wet methods are not feasible or will create safety hazards.

3. Cutting machines shall be continuously misted during use, unless a competent person determines that misting substantially decreases worker safety.

4. When removing built-up roofs with asbestos-containing roofing felts and an aggregate surface using a power roof cutter, all dust resulting from the cutting operation shall be collected by a HEPA dust collector, or shall be HEPA vacuumed by vacuuming along the cut line. When removing built-up roofs with asbestos containing roofing felts and a smooth surface using a power roof cutter, the dust resulting from the cutting operation shall be collected either by a HEPA dust collector or HEPA vacuuming along the cut line, or by gently sweeping and then carefully and completely wiping up the still-wet dust and debris left along the cut line. The dust and debris shall be immediately bagged or placed in covered containers.

5. ACM that has been removed from a roof shall not be dropped or thrown to the ground. Unless the material is carried or passed to the ground by hand, it shall he lowered to the ground via covered, dust-tight chute, crane or hoist:

a. Any ACM that is not intact shall be lowered to the ground as soon as is practicable, but in any event no later than the end of the work shift. While the material remains on the roof it shall either be kept wet, placed in an impermeable waste bag, or wrapped in plastic sheeting.

b. Intact ACM shall be lowered to the ground as soon as is practicable, but in any event no later than the end of the work shift.

6. Upon being lowered, unwrapped material shall be transferred to a closed receptacle in such manner so as to preclude the dispersion of dust.

7. Roof level heating and ventilation air intake sources shall be isolated or the ventilation system shall he shut down.

8. Notwithstanding any other provision of this section, removal or repair of sections of intact roofing less than 25 square feet in area does not require use of wet methods or HEPA vacuuming as long as manual methods which do not render the material nonintact are used to remove the material and no visible dust is created by the removal method used. In determining whether a job involves less than 25 square feet, the Contractor shall include all removal and repair work performed on the same roof on the same day.

G. Contractor and subcontractor employees performing work and any others having reason to be inside of a regulated area shall wear, at a minimum, a Half Face Air-Purifying Respirator (APR) fit with High Efficiency Purifying Air (HEPA) filter cartridges and protective body wear such as Twek coveralls and rubber boots.

H. Negative Exposure Assessments (NEA) can be established after five shifts of air monitoring performing the specific Class II activity, if and when these demonstrate fiber releases not in excess of 0.1 f/cc.

I. Prepare proper shipping manifests and provide copies to MST and appropriate regulatory agencies.

J. Transport or ship materials to an authorized disposal facility appropriate for non-friable hazardous asbestos waste. Maintain the following records for presentation to MST for payment:

1. A count of all materials removed inclusive of asbestos and non-hazardous wastes.

2. Counts shall be provided either as total weight, cubic yards or other measurement that is the basis for any fees paid to the landfill, recycler or incinerator by the Contractor.

3. Trip tickets for all wastes shall be provided to MST so that net quantities can be calculated. Final payment to the contractor will not be made until manifests, trip tickets and all quantities disposed of are completely accounted for.

K. Upon completion of work, Contractor will conduct inspections in accordance with ASTM E 1368 - 90 Standard Practice for Visual Inspection of Asbestos Abatement Projects for all completed work.

L. Deficient work on the part of the Contractor will require immediate redress and reinspection.

Section 3: INSTRUCTIONS TO Bidders

1. PROJECT SCHEDULE

Note times are Pacific Standard Time (PST). The schedule for this project is as follows:

Date Issued: Thursday, November 2

Pre-Bid Conference Thursday, November 9 at 1:30 p.m.

Bidder Written Questions Tuesday, November 14 by 4:00 p.m.

MST Response to Questions Friday, November 17

Bids Date Due Thursday, November 30 by 1:30 p.m.

Anticipated Contract Award: Friday December 15

2. Pre-Bid Conference

There will be a Pre-Bid Conference held on November 9, 2006 at 1:30 p.m. at One Ryan Ranch Road in Monterey, CA 93940. Attendance at the Pre-Bid Conference is not mandatory but is highly recommended as an opportunity to obtain further information for prospective bidders. Potential Bidders do not have to attend this meeting in order to submit a sealed bid on this project.

The pre-bid conference will be followed by a job walk at the work site, 280 Reservation Road in Marina.

Any questions will be noted at these sessions. Information that requires clarification will be in the form of an Addendum to the IFB and will be provided to all companies on the mailing list.

3. EXAMINATION OF BID DOCUMENTS

By submitting a bid, Bidder represents that it has thoroughly examined and become familiar with the scope of work and all requirements under this IFB and that it is capable of performing quality work to achieve MST’s objectives.

4. ADDENDA

Any MST changes to the requirements will be made by written addendum to this IFB. Any written addenda issued pertaining to this IFB shall be incorporated into the terms and conditions of any resulting Agreement. MST will not be bound to any verbal or oral modifications to or deviations from the requirements set forth in this IFB.

5. QUESTIONS AND REQUESTS FOR CLARIFICATION

A. Should a potential Bidder have questions or require clarifications of this IFB, they must be received in writing by MST no later than 4:00 P.M. PST on, November 14, 2006, and be addressed to Purchasing Manager, Monterey Salinas Transit, One Ryan Ranch Road, Monterey, California 93940-5795. Such requests must be submitted in writing by U.S. Mail, by facsimile (FAX) to (831) 899-3954 or via e-mail to rburton@mst.org. Telephonic requests will not be accepted.

B. Should it be found that the point in question is not clearly and fully set forth, MST will issue a written addendum clarifying the matter, which will be sent to all persons who have requested the IFB.

C. MST is not responsible for Bidder/Contractor failure to ask material questions or request clarification prior to submitting a bid. Any questions or requests received after November 30, 2006 at 1:30 p m may not be considered by MST.

D. MST responses to questions and clarifications will be in the form of a written Addendum, if appropriate, to provide information to all potential Bidders on the mailing list and will be postmarked no later than November 17, 2006.

E. If the answer to the clarification/question received is already provided in the IFB, that information will be pointed out to the potential Bidder, either telephonically, via FAX, or in writing as determined by MST.

6. SUBMISSION OF BID

A. Bids must be received at MST not later than 1:30 P. M., Pacific Standard Time (PST), on November 30, 2006.

Bids received after the above specified date and time will not be considered and will be returned unopened. It is the bidder’s responsibility to ensure Bids are submitted in a timely manner so as to be received not later than the date/time specified. MST will publicly open all bids starting at 1:30 P.M. on November 30, 2006. MST will publicly announce the bidders name, bid amounts, and names of sub-contractors at that time. Bidders, their representatives, or other interested persons are invited to be present at the opening of bids

This clause shall not apply to proposals or statements of qualification, which are not opened publicly. Awards will be made or bids rejected by MST within a reasonable time after bids have been opened.

B. Bids must be clearly marked on the exterior as “MST IFB 07-07 “Asbestos Abatement” and addressed to:

Monterey Salinas Transit

ATTN: Purchasing Manager

One Ryan Ranch Road

Monterey, California 93940-5795

Facsimile (FAX) or E-mail Bids will not be accepted or considered.

C. Bidder shall submit one (1) original and two (2) copies of its Bid in a sealed package, addressed as shown above, bearing the Bidder’s name and return address.

D. Acceptance of Bid

1. MST reserves the right to accept or reject any and all Bids, or any item or part thereof, or to waive any informalities or irregularities in Bids, to consider bids in the manner most advantageous to MST.

2. MST reserves the right to withdraw this IFB at any time without prior notice and MST makes no representations that any contract will be awarded to any Bidder responding to this IFB.

3. MST reserves the right to postpone Bid openings for its own convenience.

E. Failure to Respond

MST reserves the right to remove from its mailing lists for future IFBs, for an undetermined period of time, the name of any Bidder for failure to accept a contract, failure to respond to two (2) consecutive IFBs and/or unsatisfactory performance. Please note that a "No Bid" or a “Decline to Bid” is considered a response.

7. PRE-CONTRACTUAL EXPENSES

Pre-contractual expenses are defined as expenses incurred by Bidder in any of, but not limited to, the following:

1. Preparing its Bid in response to this IFB.

2. Submitting Bid to MST.

3. Any other expenses incurred by Bidder prior to date of contract award.

MST shall not, in any event, be liable for any pre-contractual expenses incurred by Bidder in the preparation of its Bid. Bidder shall not include any such expenses as part of its Bid.